HR & Admin Executive
Your mission
Responsibilities
Full-Cycle HR Administration: Drive the full employee journey, from strategic recruitment and onboarding to performance management cycles and offboarding
Legal & Regulatory Compliance: Manage all legal procedures, social security registrations, and employment documentation in accordance with Portuguese and Maltese labor laws.
Employee Support: Act as the primary point of contact for all employee queries, providing direct support for administrative, policy, or workplace-related problems.
Finance Support: Perform monthly bank reconciliations, process company invoicing, and handle ad-hoc financial administrative tasks as required by the team.
International Administrative Coordination: Manage the administrative workflows for the Brazil-based team, including salary data coordination, benefit updates, and local documentation.
Workspace Management: Coordinate logistics and supplier relationships for co-working spaces in Lisbon and Malta, ensuring facility standards and membership requirements are met.
Requirements
Experience: 3+ years in a Generalist HR role with exposure to finance or business operations.
HR Expertise: Proven experience managing performance cycles and recruitment workflows within an international context.
Technical Proficiency: Strong command of MS Excel and experience with HRIS and cloud-based accounting/invoicing software.
Regulatory Knowledge: Familiarity with Malta’s administrative framework is highly desirable.
Communication: Full professional proficiency in English is mandatory. Portuguese is a highly appreciated
Benefits
- A fast-paced company working in one of the most competitive markets online;
- 40 days of holidays of your choosing (take only the bank holidays you want!);
- Hybrid and flexible working hours (based in Malta office);
- Competitive salary + performance bonus;
- Private Health Insurance;
- Gym membership or sports allowance;